Request for Proposals: Mapping and GIS Services – Big Picture Opportunities

*Update, 11 March 2025: Please be advised the dates for Proposal Submission Due and Successful Proposal Notified were altered from the original ("Rolling until filled").

Introduction 

Carolinian Canada Coalition (CCC) is a network of leaders growing a green future through healthy landscapes in Ontario’s Carolinian Zone. We collaborate for healthy ecosystems in the spirit and practice of reconciliation in southern Ontario with 300 diverse groups and 5,000 people across southern Ontario through multi-partner platforms. We focus on bringing native plants back to the landscape, saving wildlife, water and the way of life for all Peoples 

To amplify our impact, we are seeking a qualified mapping and GIS specialist to develop and implement a project that will support an ecological corridors and connectivity project to update the Big Picture map across the Carolinian Zone, with particular focus on corridor modelling and monitoring, data sensitivity and support for Indigenous objectives, integration with our data collection sources, and a suite of potential mapping layers to facilitate analysis of factors like climate resiliency, stewardship opportunities, and water protection. 

This RFP outlines the scope of work, desired qualifications, submission guidelines, and selection criteria for individuals and agencies interested in partnering with CCC on this work. 

Objective 

The chosen individual/agency will collaborate with CCC to: 

1. Develop a mapping product – the Big Picture Opportunities Map – to provide useful monitoring, analysis, and insights for developing ecological corridors and connectivity throughout the Carolinian Zone in southern Ontario, across diverse landscapes and land stewards including Indigenous leadership, private landowners, conservation organizations, and institutions.
2. Ensure adherence to data sensitivity commitments throughout the project, in line with OCAP® Principles of Ownership, Control, Access and any additional data sovereignty requests or requirements of Indigenous partners engaged in the work. 

Scope of Work 

1. Big Picture Opportunities Map

• Participate in a mapping working group to advise on the direction and implementation of the overall ecological corridors and connectivity project
• Identify existing and required data sources, models, techniques, and approaches to support map development
• Develop map with features that integrate in-house data sources to ensure long-term viability, growth, and usefulness of the mapping tool
• Assist with developing engaging promotional images and demonstrations to support communications and outreach to potential land steward partners 

Proposal Requirements 

Individuals and agencies are invited to submit a proposal that includes: 

1. Experience Overview
   • Brief history and expertise in map and mapping tool development.
   • Relevant experience with conservation, Indigenous, or non-profit organizations.
2. Approach and Methodology
   • Proposed approach to achieving project objectives.
   • Project timeline and key milestones (must be completed by December 2025)
3. Case Studies or References
   • Examples of past work in similar projects.
   • Contact information for two references.
4. Team and Resources
   • Bios of any key team members assigned to the project.
   • Resources and tools available for the project.
5. Budget Proposal
   • Itemized cost estimate (e.g., hourly rates, deliverable costs).
   • Optional: Alternative pricing models.
6. Work Samples
   • Include any supporting materials showcasing related work. 

Selection Criteria 

Proposals will be evaluated based on: 

1. Alignment with CCC’s mission and objectives.
2. Creativity and feasibility of the proposed approach and methodology.
3. Proven track record in map and mapping tool development.
4. Demonstrated ability to work interculturally across diverse audiences, especially Indigenous leaders and partners.
5. Value for money (budget and cost-effectiveness).
6. References and demonstrated results.

Submission Guidelines 

Please submit your proposal to jobs@carolinian.org with “Mapping RFP – [Your Name]” in the subject line. 

For inquiries, contact: 
Dustin Brown 
226-500-1585 
dustinbrown@carolinian.org 

Submission Deadline: Open until filled 

Carolinian Canada Coalition acknowledges that we live on the traditional territories of many nations including the Anishinaabe, the Haudenosaunee, the Lunaapeew, the Wendat and the Mississauga. We acknowledge all Indigenous Nations that still call this land home and the many, diverse First Nations, Metis and Inuit peoples who have moved here since. 

Carolinian Canada acknowledges the inherent and treaty rights of the Indigenous peoples of Turtle Island. We acknowledge the Royal Proclamation of 1763, which serves as the basis for the treaty-making process and is the first legal recognition of aboriginal rights and titles. Carolinian Canada acknowledges all the treaties that have been signed related to this land.  

We acknowledge the Two Row Wampum and the One Dish One Spoon Wampum. We commit to the teachings they hold and our duty to learning more. 

Carolinian Canada acknowledges the role we must play in Indigenous reconciliation. We are committed to building relationships and working with Indigenous Nations. We will continue to create safe spaces for Indigenous and non-indigenous perspectives to meet and discuss the issues that matter to everyone. 

Additional Notes 

• CCC reserves the right to reject any or all proposals.
• We thank all candidates for their proposal, but only successful proposals will receive a reply.
• This RFP does not constitute a commitment to accept any service or incur any expense. 

We look forward to reviewing your proposal and exploring how we can achieve our goals together!